Washington state
  • Full-Time

Position Summary

We are seeking a detail-oriented, reliable, and highly organized Administrative Coordinator with the ability to manage both recurring and emergent tasks. As Administrative Coordinator, you will primarily manage the day-to-day bookkeeping for our​​ 501(c3) nonprofit organization. This position offers the opportunity to work both collaboratively and independently on their own responsibilities while working behind the scenes to keep an environmental nonprofit running smoothly. The Administrative Coordinator reports to the Finance Senior Manager and is a valued member of a five-person Administrative Team.

About Our Organization

Washington Conservation Action is a statewide environmental advocacy organization advancing environmental policies and pushing for actions that equitably address climate pollution, restore Puget Sound, sustain our state’s forests, and protect our democracy. For Washington to remain a national leader on environmental issues, we need environmental champions in elected office and to hold them accountable on our issues. To keep our environment protected, healthy, and vibrant, we are committed to supporting Native candidates, candidates of color, and environmental leaders. 

Washington Conservation Action Education Fund is our 501(c3) nonprofit organization. Washington Conservation Action is our 501(c4) nonprofit partner organization. Together, we advance a shared vision for Washington state where nature and people live in balance for the flourishing of all. 

Washington Conservation Action is based in downtown Seattle. Our team of nearly 50 work in a flexible hybrid or remote model; staff living in the greater Puget Sound area join together in the office two days a week for collaboration, creativity, and celebration. All staff members have access to tools and systems to support hybrid or remote work. We offer competitive salaries, excellent benefits, and the opportunity to make a difference. We are committed to a diverse, socially just, and welcoming work environment. People of color, people with varying abilities, and people of all sexual orientations and gender identities are especially encouraged to apply. We continue to advance the application of a racial equity lens to our work. We are led by a CEO who is a citizen of the Confederated Tribes of Warm Springs, Oregon.

Responsibilities

Bookkeeping (80%)

  • Lead WCAEF bookkeeping processes—including timely bill payment and expense entry, union dues & deductions processing, deposit data entry, month-end closing, and credit card reconciliations. 
  • Work with the Operations Senior Manager to ensure timely and accurate cross-organizational financial transactions. 
  • Work under supervision of VP of Administration and Finance Senior Manager to complete annual financial audit and IRS Form 990 with auditors. 
  • Other bookkeeping tasks such as tracking bank balances and upcoming expenses. 
  • Resolve bookkeeping anomalies in keeping with Generally Accepted Accounting Principles (GAAP) standards. 
  • Collaborate with the Development team on a quarterly basis to reconcile QuickBooks and our donor database, Salesforce.  

Administrative (20%)

  • Attend and take minutes at WCA Board and Executive Committee meetings. 
  • Support onboarding new staff by conducting trainings on the vendor payment request and staff reimbursement processes. 
  • Maintain positive working relationships with contractors and vendors. 
  • Other duties as assigned as the organization evolves. 
  • Adhere to organizational administrative procedures such as timely submission of reimbursements, entering time tracking in Rippling HRIS, travel planning, and submitting credit card receipts from the organization’s credit card within 48 hours of the charge. 
  • Assist with organizational fundraising, which might include attending events, promoting to your networks, assistance prior to and during events as needed.  
  • Active participation in a racial equity team which includes taking on work outlined in WCA’s racial equity action plan to advance the organization’s goals. 
  • Adhere to technology use best practices for organizational and job-specific software, tools and programs. 

Requirements

  • Nonprofit bookkeeping experience, QuickBooks Desktop strongly preferred. 
  • Ability to manage several projects at one time and see them to completion. 
  • Ability to quickly reprioritize according to emergent demands. 
  • Attention to detail and highly organized. Must be great at following up on tasks. 
  • Communicative, collaborative, proactive and self-directed. 
  • Ability to use discretion with confidential matters and always be respectful of others. 
  • Commitment to ongoing anti-racist learning and applying an environmental justice lens to our work.  
  • Ability to come to the downtown Seattle office two times per week.  

Desirable Skills

  • Experience working with nonprofit fundraising. 
  • Familiarity with Salesforce database or other CRM. 
  • Familiarity with Microsoft Office suite, especially Excel. 
  • Enthusiasm about learning and using online tools such as Zoom, Slack, Salesforce, Asana, Rippling, and Box. 
  • Ability to keep projects on task through proactive communication and reminders to staff, including senior staff.  

Compensation and Benefits

This is a full-time, exempt position with an annual salary range of $60,000 to $65,000 depending on experience and qualifications.  

We offer a generous benefits package which includes medical and dental insurance plan options with ​100% employer paid​​ premiums​, a 401k plan with an organizational match of up to 3% of your annual salary, a Flexible ​S​pending ​Account, four weeks of vacation to start, a separate pool of sick leave and thirteen paid holidays per year, an unlimited ORCA transit pass, budgeted funds for professional development, and if you work for five consecutive years you are eligible for a two-month paid sabbatical. We welcome new and diverse people to a great team who together shape environmental protection in Washington. 

Location Information

This position is hybrid with a minimum of 40% of time in the Seattle office. A hybrid remote agreement is required.  

Working Conditions and Physical Demands 

This job requires frequent sitting. Must be able to conduct business in English, though fluency in other languages is welcomed. For remote work, employees must maintain a workspace with an internet connection where they can reliably perform work during scheduled work hours. Reasonable accommodations may be made to enable individuals with different abilities to perform functions essential to the duties of the position.  

COVID-19 

The organization follows all requirements of local health authorities. We work in a hybrid remote work model with staff working from home in addition to in-office time for collaboration and celebration. We maintain strict safety protocols while in our office. All staff who come to the office must be fully immunized against COVID-19. 

To Apply

Please submit a cover letter and a resume here. No phone calls or mailed applications please. This position is open until filled.

Apply Today

WCA is an equitable opportunity employer committed to dismantling structural racism and creating a welcoming work environment. We believe in equitable opportunity for all employees and applicants. WCA does not discriminate on the basis of race, color, religion, sexual orientation, gender identity, pregnancy status, national origin, age, disability, political affiliation or belief, or any other status or identity protected by local, state, or federal law. Black people, Indigenous people, people of color, people with disabilities, and people of all sexual orientations and gender identities are encouraged to apply. In accordance with the Americans with Disabilities Act, upon request, reasonable accommodations may be made to enable qualified individuals with disabilities to participate in our recruiting process and, if hired, perform the essential functions of the position.